How to enter beginning balances

Enter begining balances on chart of accounts

Here are some  entries   which u have to enter  in opening balance of your peach tree company  there are different account id  its description , we have chart of account now we hav to make beginning balances

Beginning accounts balances we have  to made on peach tree chart of accounts…..

From the chart of accounts you hav to make beginning balances

When u click on the beginning balance there are some years come before and after then you have to choose the year which u have to start  your  year I hav chosen year 1.01- 2013 thorough 1- 31-13

After selecting the year which u hav to enter opening balances then you have to enter next step by pressing the ok button then the next step u have entered……so choose the month which is current of your year start and press ok and when you press ok button then you will see what is in next step what you have to see is in next step

Here……. There are id and description which we have already enterd now on the first equity side we have to enter all its  balances on assets and equity like 

Here we entering  the  the balances one by one like cash in bank 1000

Then petty cash and so on like this full all assests and equity incomes  and you have to enter all cash enteries one by one all liabilities and assets are should be entered decoratively 

When you have fully enter all the amounts then you have to press ok button to save this account when u hav press ok button 

there are five columns respectively Account id , Account description , account type , assets and expenses and then liabilities, equity and income and enter all entries in debit and credit order 

u can save it by pressing OK button which is OK on screen upward of just use shortcut key  " alt+0 " and your work will be saved and the software will show the current months closing and next months opening balances

how to mentain vendor items

Mentain vendor ....
now its mentain soo click on mentain and click on the second option which is vendors...........

the mentain vendors are in front of u .....

1 vendor id :
2 name :
in  general full fill all nessary documents like contact , account , adress , city zip code , etc
then click on begining balances and enter the balances

 then in purchance defaults u have to just fill purchase account by the chart of account name account inventory.

like this select inventory shown in this figure....

now in custon fields prepare all necessary infornation ,........

at the end history .....................................

How to edit, enter the information about our customers in peach tree

After learning how to maintain customers ,  now we will learn how to edit, enter and the information in that particular portion.

First of all we have to start software and the following window will appear on your computer screen meanz company is registered 

You can see there are different tabs on the top of the window. You have to click the maintain button and after that select the option of default information and the sub-option customers. It is shown in the image below:

After selecting this option the following window will appear on your computer screen:

Now this window again consists of different tabs as you can see on the top of the window. The main heads are:

1.       Payment Terms.

2.       Account Aging.

3.       Custom Fields.

4.       Finance Charges.

5.       Pay Method.

1.       Payment Terms:

All the terms and conditions regarding the payment from our customers will be mentioned here.

By default the option that is selected is “Due in number of days” and next to it the related information is provided Net due in (days), Discount in (days), Discount %, Credit limit.

The term that is selected shows us that the amount of payment will be due in 30 days and if the customer pays us the amount within 10 days then he can avail 2% discount on the payment.

Accounting Presentation: “2/10,n/30”.

Now the other options that are available for you to select are C.O.D: in the below image you can see that the 1^st three columns are freeze and only the column of credit limit is active. This shows that we are not giving any discounts to our customer and we are just receiving the Cash onDelivery (C.O.D).

When you will select the option of Prepaid the following windows will appear and in this window again all the columns are freeze except Credit Limit. This option means you will receive the payment from the customers in advance and deliver the goods after that.

If we select the option “Due on day of next month”  this means that we will receive payment from our customer in the coming month e.g if we make sales in March then we will receive the payment from them in April and the information will be provided in the next columns.

And last if we select the option of “Due At end of month” then it means that we will receive the payment at the end of the month during which we have made the sales.

2.       Account Aging:

By selecting this option following window will appear on your computer screen.

In this option we do the forecasting of our bad debts and we can see this tab is further divided into 2 options: “Age Invoice by and Aging Categories”

In age invoices by the invoice date is showing that we will set the date to when the invoice is generated. And by selecting due date we are setting the time when our invoice date will be expired.

The Aging Categories portion is the one where we categorize the time periods.

3.       Custom Fields:

As I've explained before that there was a column in which you can enter extra information about customers and also can edit the questions or explanations that you want to add regarding your customers so for that you use the following tab.

4.       Finance Charges:

This tab can be used to charge our customers with extra amount that they have delayed the payment of goods. To activate this tab 1^st you will click on the check box. All the information regarding the charges will be explained here. If you want to print the statement of charges then it can also be displayed on the invoice

the end

mentain costomers prospects

Mentain customers prospects

After maintainings this Charts Of Accounts then learning how to enter the Beginning Balances in the Peachtree Software, now we will learn how to maintain the customers / prospects. 

The first  step is we will open  the peachtree software and the following window will Appear on your computer screen=

After this kindly click in the mantains tab and select the mantain costomers  as shown in the figure in the below to open costomers prospect

After selecting the costomer prospects then see that it the following window will appear on your computer :screen: the customer id and payment 

Now such windows are displayed by the computer or any software if you want to add more information in one place. There are different tabs available in this window and above that there are 2 blank columns customer ID and Name. You will fill these both columns with the information that is related to your customer e.g.

In This tab the first  column of contact is used to enter the name of the person (customer) to whom you can contact anytime for receiving or providing the information. Next to it there is drop down button. Initially it is showing you “Bill to Address” this means the address of the place where the invoice will be sent.

When you will click on the button the following options will appear:

The ship to address option is used to provide the address where your goods will be sent, it could be same as address of bill to order. The only thing that is new in this option is the ship name

 In the column of ship name you will write the name of the dock or port where you want to receive your goods.

The Column of customer type is used as a filter (screening process). It helps us to reach our desired category of the customer.

  

2.      Sales Default:

 After selecting the “Sales Default” tab the above mentioned window will appear on your computer screen. This is a very important step: After adding the Customer ID and Name you should select the “GL Sales Acct” and you will select the sales account from you charts of accounts, if you forgot to select it then this customer ID will not be saved by the software. e.g:

After selecting the concerned charts of account you will be able to save it and to save the id just press “Alt+S”.

The 1^st column “Sales Rep” is the sales representative, in this column we will enter the person who is responsible for our sales and with whom our suppliers can contact, in simple words a person who acts like an agent.

The 3^rd column is “Open P.O #” is purchase order number. It shows us the purchase order number which is send to us by our customer.

The column of pricing level is there to set our different level of prices for our different customers. e.g: Selling of goods on premium and discount.

Payment Default:

This column contains all the information of the person who is going to pay for the products. All the headings are easy to understand no further explanation is required.

  

     Custom Fields:

All the information in the other tabs was not change able but this tab will help you to customize the information you can change all the steps according to your own desire.

History: