Global Options

Global Options

In peach tree we have to maintain the global options

first of all in the peach tree we have to click on the options and select the first option which is global option

after clicking it there would be meantain global options infront of you and there are four options

accounting

general

peachtree partners

spellings

click the Accounting first the following screen will be appear

there is a decimal entry which have two options automatic and mannual

select the automatic option and then select the number of decimal spaces and then press ok button

then you  have recieve  other options where you have to chose the first options then press ok 

After this you have to choose the General button where you have again given the two options which suites you best or what the reference or for what u are waorking just select that and then press ok uif you have decided it to go for first option

Now there is sale data entry , here if u wanna do that the automatic sales entry should be there soo you have to click on first option which is about automatic then press ok if u are satisfied in it.

Now you have to choose color schemes so there are many options given to u and u have to select which suites you , what u like and what is the best color sceme of you so select what to want to then press ok button

Now there is turn of peach tree partners when you click this option there are three other options which are high , low , medium soo choose the best which fits you soo if you choose the second option its on you but choose what is the best option for you and then press ok

Now at the last option spellings, peach tree spell check soo firstly choose dictionery language and the read all options and choose the best and good which u like or want

Record payment in peach tree

Record Payment in Peach Tree

how to record payment in peach tree?

we have to record the payments in peach tree

for the payments in peach tree first of all we have to click on the task then then click on the payments and the screen is infront of the computer is of payments 

this is the payment screen , and in it very first we have to enter vendor id:

then the check number for which the payment has been made

date for sure , its an important part then ammount in figures 

then fill the left side of payment and cash current balance

Then on the right side pay to the order number of..............................its compulsory and the other personal information if required

Then fill the coloumns like quantity , no of items for which you are going to make your payments and items like chair , table etc its number have to enter  then per unit price u have entered and then finally total amount is infront of you which you have to pay

After this the following screen is in front of your system when you have entered all the data

If u entered new account for payment then you have to go to the back to the chart of accounts for this purpose and enter the data like 710 purchase order then move back to payment account and make payments

if you have done following screen will appear

Maintain Vendor Credit Memo

Maintain Vendor Credit Memo  

The vendor credit memo in peachtree is also mentain jut like others account so for the vendor credit memo click on the task first and the find the otion in task about vendor credit memo , its a memo to enter information about vendor credit so click on the vendor credit memo and a screen will be opened infront of you that is of vendor credit memo

The following screen is of Vendor credit memo in front of u , its about vendor so you have to enter the vendor id on the vendor credit memo then the date which is very compulsory then the order no which u have , you have to enter that order number on it .

also item class, reference , and account payable 

In the credit memo you have to first of all enter its quantity in numbers  the the item class like Ali furniture and descripition like chairs , tables , cement etc......

then its unit price, unit price the price of per item and finall the whole amount on the behalf of its qunatity which you have to entered

Maintain sales quotation and sales order

Maintain sales quotation and sales order

first of all for the maintan quotes and sales order witch both are related to sales and you have to do is click on task and click on the first option quotes /sales orders there is further two options click quotes first

The following Screen is  in front of you is sales quotes.................

here, firstly u have to enter customer id for the quotes the second most importantly date then good thru is entering date excceds origional date then the quote no ; which is also very important to enter because to work on sale order it is very important soo thats why we have enter

then other personal information is also going to be filled like ship to Adress

Name, other personal data and information.......

then you have to enter quantity , iten class , description , unit price of the item , tax , amount and job .if required

Now in this quotes , you have to click on convert button .......

the following convert quote is following will appear on your screen on computer

there are three options given and you have to select third option which is sales order because u have access on sales order

sooo click sales order and SO: give by ur own the sale order 

After this press ok button

The following screen will appear on the screen finally ...........

Peachtree - General Journal Entry

Peachtree - General Journal Entry

In peach tree entries are also going to be do , the debit and ceridet terms soo for the adjustment of enteries
for enteries you hav go to the task to perform soo  click on the task and then click General Journal Entry..

When you click general journal entry following window will appear on the screen 

here recipets description and then debit and cerideit

at the star enter date , reference number and all nessesary documents 

 After that we will do theadjustment entries. the is purpose we will first add the relevant account of that entry and then we will write the amount whether its credit or debit.

At the last we click on the save button to save the work

Assemblies

Assemblies

Assembies are made for the addition of the items if we have to buy some more items there is way to enter it so we made assemblies for this purpose first of all click on the task and on the third last option there is word written assemblies , click on it thefollowing screen will apper on the screen

                       

After click on assemblies following window will appaer on the screen this is short screen of Assemblies

The first option is Item id : soo search the item id suppose chairs then name of that item id
then date :
then refernence no : like 2344
then quanitity of build : like 12
reason to build : sale purpose

prepare credit memo and sales return

Credit Memos

Credit Memos…...
credit memos are used when goods are bought and if some goods due to damage return or any other issue returend to seller we make credit memo soo here are on peach tree we will show u what is the process of credit memo and the diagrams show u how it works it works efficiently or not you will see it in detail about credit memo.....   

on the above figure first of fall click on the task because it is a taskthen there is aa list of names came infront of your screen where you have to select the credit memo , if you click credit memo the foloowing screen will apperar on ur computer and see the options which it requires

there is aa spread  sheet type document is opened this is credit memo , firstly on this credit memo you have to enter costomer id which u have made on costomer prospects 

the date u have to enter and also its order number

then u have to enter customer id , item which the entry u have to make the sales price then price the items which u have sold and then returs , the items which u have to return

then on the first coloumn write  quantity item , despritiond unit price its price of per item then tax if any then total amount then finally cloumn job which is not nessary

now in this figure all processed ammounts and data all are processed now keep look in it becuase it full all the requirements 

the option which is in circle in circle which is written that NO INVOICE SELECTED  click it and slecte the option other 

now finally your work proceeds........

preparing purchase order

                   :Prepare purchase order :

Here is accompany and we have to make purchase order

first of all we are making mentaining purchase order soo for this  click on the task and find the option purchase order and click on the purchase order

there is another option to go to the purchase order , click on navigation and there click on the purchase order

when u click on purchase order following screen will appear on ur computer.......

1: vendor id 

2: date:

3:good thru :enter date more the the above date

PO: purchase order NO :

fill all necessaary perponal information like name adress etc

then customer invoive number recievd good , description etc

like this u enter the data .....................

After this you have to work on purchase recieve or recieve inventory ....... 

for this you have to go on task again click on purchase/recieve inventory ........

If you  click on it  the following screen will appear on your computer

it is purchase/recept inventory

if u full fill all requirements following will appear on ur screen

in this purchase/recieve inventory after doing all data all ifformation yuo have to apply to purchase order no 

u have to write ur preivious  order number 

at the end make accounting behind screens

the end

How to enter beginning balances

Enter begining balances on chart of accounts

Here are some  entries   which u have to enter  in opening balance of your peach tree company  there are different account id  its description , we have chart of account now we hav to make beginning balances

Beginning accounts balances we have  to made on peach tree chart of accounts…..

From the chart of accounts you hav to make beginning balances

When u click on the beginning balance there are some years come before and after then you have to choose the year which u have to start  your  year I hav chosen year 1.01- 2013 thorough 1- 31-13

After selecting the year which u hav to enter opening balances then you have to enter next step by pressing the ok button then the next step u have entered……so choose the month which is current of your year start and press ok and when you press ok button then you will see what is in next step what you have to see is in next step

Here……. There are id and description which we have already enterd now on the first equity side we have to enter all its  balances on assets and equity like 

Here we entering  the  the balances one by one like cash in bank 1000

Then petty cash and so on like this full all assests and equity incomes  and you have to enter all cash enteries one by one all liabilities and assets are should be entered decoratively 

When you have fully enter all the amounts then you have to press ok button to save this account when u hav press ok button 

there are five columns respectively Account id , Account description , account type , assets and expenses and then liabilities, equity and income and enter all entries in debit and credit order 

u can save it by pressing OK button which is OK on screen upward of just use shortcut key  " alt+0 " and your work will be saved and the software will show the current months closing and next months opening balances

how to mentain vendor items

Mentain vendor ....
now its mentain soo click on mentain and click on the second option which is vendors...........

the mentain vendors are in front of u .....

1 vendor id :
2 name :
in  general full fill all nessary documents like contact , account , adress , city zip code , etc
then click on begining balances and enter the balances

 then in purchance defaults u have to just fill purchase account by the chart of account name account inventory.

like this select inventory shown in this figure....

now in custon fields prepare all necessary infornation ,........

at the end history .....................................